Grant Reporting

If you are awarded a grant, you will be responsible for reporting on the use of grant funds to LIFE International. LIFE International reserves the right to review grants at any time, conduct an audit, require additional information, and suspend any or all payments. New grant applications will not be accepted by LIFE International if reports are overdue or incomplete.

If you are unsure about how to complete your project report(s), OR if you have difficulty meeting the reporting requirements, contact your LIFE International Liaison.

The following reporting criteria also apply:

REPORTING FOR PROGRAM/SERVICES

  1. Submit a report on your activities, including the impact of the program/service (stories, pictures, testimonies etc.) within 30 days after the completion of your program.
  2. Submit a financial report documenting the use of funds within 30 days after completion of the program. It will be your responsibility to maintain records of expenses and/or receipts. LIFE International will provide you with a simple form to assist you in accurate record keeping.
  3. Unused grant funds must be returned promptly to LIFE International unless prior arrangements have been made with the Vice President of International Ministry.

Occasionally, LIFE International may choose to give out grant funds in installments rather than in one payment. In this case, financial and activity reports are due prior to the next installment. If reports are overdue or incomplete there will be a delay in disbursement of the next installment.

REPORTING FOR ONE-TIME PROJECTS

  1. Grants of $1,000 or more will require a financial report documenting the use of funds within 30 days of completing the project. It will be your responsibility to maintain records of expenses and/or receipts. LIFE International will provide you with a simple form to assist you with accurate record keeping.
  2. Unused grant funds must be returned promptly to LIFE International unless prior arrangements have been made with the Vice President of International Ministry.
  3. Grants awarded for material resources such as brochures, flipcharts, or manuals require a thank-you letter acknowledging the gift and describing the impact of those resources (stories, pictures, testimonies, etc.).
  4. Grants awarded for equipment such as laptop, printer, projector, etc., require a photograph of the item(s) and a report on its use and impact.
  5. Translation and printing of resources require: a) digital files of the translated resource(s) sent directly to LIFE International, b) five (5) hard copies and c) stories, testimonies, etc. of how these resources impacted the community/region.