This short-term mission trip fundraising letter demonstrates elements consistent with IRS guidance. The notes in the letter relate to accounting for the gift and qualifying it for a tax deduction.

Dear Mrs. and Mrs. Donor,

This summer, I have an exciting opportunity to serve the Lord on a mission trip sponsored by (organization’s name) to East Africa. Fifteen team members plan to participate in a 10-day trip. We will fly into Nairobi, Kenya on July 21. 

Our ministry during this trip is in Nairobi at an orphanage where most of the children have AIDS. Our team will lead a Vacation Bible School, distribute clothes we will take with us, and be available to work with and support the children in the orphanage. Sponsors from (organization’s name) will accompany our team and provide ministry oversight.

One of the ways you can help me is to pray for the trip, the ministry we will perform, and for me personally. Only with prayer support will I be able to bless the children in the orphanage.

Yes, there are financial needs. The cost of the trip is $2,100, which each team member is responsible to raise in gifts for our participation. Please pray with me that the funds to cover my trip expenses will be provided.

Gifts to (organization’s name), with an expression of a preference for my trip expenses, are tax deductible to the extent allowed by law.

If you will commit to pray, please check the appropriate box on the enclosed card. If you are able to make a gift to( organization’s name) missions program to assist with expenses, please check the appropriate box on the card, indicating your interest in helping fund my portion of the trip expenses, and make your check payable to (organization’s name).

If unable to participate in the trip, your gifts will be used to the support (organization’s name) short-term mission trip.

May God bless you richly as you consider your involvement in this mission trip! 

Sincerely,